Exam Accommodations for Students
Accommodations for exams allow students with disabilities to fairly represent their knowledge and skills while mitigating the impact of disability-related impairments. There are several different types of accommodations that may be suggested based on the academic environment, the course objectives, and the abilities of the student. Arranging and providing accommodations is an interactive process between the student, faculty member, and staff of the Office of Accessible Education.
- Log into the student portal at OAE | CONNECT to make a request
Students must register and complete the intake and eligibility process with the OAE to determine reasonable accommodations. Please note in order to implement approved accommodations, students must complete their intake and provide their Accommodation Letter to their professors within the following timeline:
- For midterms: At least 10 calendar days before each exam
- For final exams: By Monday of week 9
The OAE Disability Advising Managers may grant exceptions at their discretion when students face:
- Extenuating circumstances beyond their control, or
- Disability conditions that are unplanned in nature
Alternative Testing Site
Students who are approved for a distraction-reduced testing site for inattention/distractibility or the use of extended time on examinations, must work out the arrangements with their professors after providing the professor with the Accommodation Letter. The student service representative in their respective department may also assist in locating a room close in proximity to the standard exam location.
Altered Testing Conditions
Accommodation Type | Examples of Why Accommodation is Necessary |
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Alternative Testing Site |
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Auxiliary Aids Use of scribes, readers, American Sign Language interpreters, real-time captioning |
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Extended Time Amount of time authorized is determined on an individual basis considering the nature and severity of the impairment as verified in the student’s documentation and the accommodations used in the examination process. |
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Breaks |
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Use of Computer and/or Computing Devices
Accommodation | Examples of Why Accommodation is Necessary |
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Assistive Technology Hardware & Software |
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Smartphone Medical App |
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Logistics
Testing Accommodations | How it works |
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Alternative Testing Site Private or semi-private distraction-reduced room |
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Exam Laptops ("scrubbed" laptop) |
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Auxiliary Aids Scribes, readers, ASL interpreters, real-time captioning |
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Extended Times and Breaks |
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Reschedule/Stagger Exams This accommodation is only applicable if the time conflict is due to OAE exam accommodations. This is not intended as an exception to the policy on End-Quarter Examinations. |
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Exam ("Scrubbed") Laptop Student Agreement
- I acknowledge that requests for exam laptops must be submitted at least five (5) business days in advance. I understand an exam laptop may not be available for my exam if I request it less than five (5) business days in advance.
- I will submit complete and accurate information regarding my exam. I will promptly confirm this information if/when requested to do so by email. I will immediately notify the Accommodations Coordinator of any changes in my exam schedule.
- Cancellation of exam due to rescheduling, illness, or class drop/withdraw
- Change of exam date
- Change of exam start time or exam end time
- I will not attempt to troubleshoot any issues with my loaned exam laptop. If the exam laptop experiences technical issues during my exam I will work with my exam administrator to coordinate the exchange of the malfunctioning laptop for another one, if available.
- I will return my exam laptop by the time indicated on the confirmation email. I understand that exam laptops are limited in number, and the one I borrow may be scheduled for another exam; not returning my exam laptop to the OAE on time may prevent another student from receiving their exam accommodation.
- I agree to paying the replacement cost of an exam laptop if it is not returned on time. If I am unable to return the laptop immediately after my exam for any reason, including illness, I will notify the OAE. I can email the accommodations coordinator; email my disability adviser; or call the front desk. I understand my student account will be billed for a replacement if I do not return the device on time and do not contact the OAE.