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OAE Summer Office Hours*

*Monday, June 24 - Friday, August 30, 2024

Monday - Thursday: 9am - 12pm & 1pm - 4pm

Friday: 9am - 1pm

Expectations & Responsibilities

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The OAE should receive professional documentation of a student’s disability in a timely manner prior to services being initiated.


  • Students and faculty should work cooperatively with OAE to facilitate academic accommodations.
  • The OAE does not support retroactive or unreasonable accommodations, modifications, and/or auxiliary aids and services.  For example, accommodations cannot impose undue hardship to, or fundamentally alter, a program or activity of the University



  • Collect, evaluate, and securely store professional documentation of disability and determine eligibility for accommodations.


  • Respect and maintain a student’s privacy about disability information and accommodations.
  • Meet with the student privately in an accessible location to discuss disability-related needs.


  • Assure that qualified students with disabilities have optimally equal access to University programs and services.
  • In collaboration with the student, take a leading role in arranging and facilitating accommodations in a timely manner.
    • Assume communications regarding accommodation logistics on behalf of the student when their disability impacts their ability to effectively do so (e.g. hospitalization).
    • Engage directly with faculty in reasonability determination processes.
    • Intervene, as needed, to ensure implementation of reasonable accommodations.
  • Provide appropriate academic accommodations in collaboration with the instructor and the student.
  • Provide print materials in accessible format once the faculty member and student identify the material to be converted.
  • Recruit and hire appropriate service providers for academic accommodations including, but not limited to: laboratory or library assistants, exam readers and/or scribes, notetakers, sign language interpreters, and real-time captioners.
  • Assist faculty in implementing accommodations (such as obtaining captioned media).


  • Provide assistive technology applications, equipment loans, and training resources based on the OAE assessments of the student's need.

Note:  Faculty and staff may be eligible to receive assistive technology assessments by the OAE with a referral from the Diversity & Access Office (Phone, 723-0755; TTY, 723-1216).


  • Adhere to the academic and conduct standards and expectations of the University.
  • Develop written policies and procedures that will facilitate the University’s responsibilities to students with disabilities.
  • Disseminate information about needs and rights of students with disabilities to the campus community.


  • Communicate policies/procedures clearly to the student and the faculty.
  • Consult and/or provide training assistance to campus constituents.


  • Advocate responsibly the needs of students with disabilities to the campus community.  Assist students in developing skills to become self-advocates.