How To: Assign a Captioner in Zoom
Check your Zoom Settings - this only needs to be done once
1. Go to zoom.stanford.edu
Once you authenticate via SUNet, click on Settings (circled in green) in the lefthand menu bar and ensure that "Meetings" (green arrow) is in blue and underlined.
2. Scroll through Settings
Scroll past In Meeting (Advanced), indicated with the green arrow below, until you find Closed captioning and Save Captions.
Both of these settings are ON by default; if you previously turned either setting off, toggle to the right - or click "reset" - to turn each options back ON.
You can now assign a captioner to provide closed captions in future Zoom sessions.
Assign a Captioner in Zoom - do this at the start of each session
1. Click [CC] Closed Caption
After starting your Zoom session, click on the Closed Caption [CC] icon (green arrow) located along the bottom menu bar.
![screenshot of Zoom window with a green arrow pointing to the Closed Caption [CC] icon in the bottom menu bar](/sites/g/files/sbiybj19456/files/styles/responsive_large/public/media/image/3._click_on_closed_caption_0.png?itok=ejaGcoYj)
2. Click "Assign a participant to type"
Clicking the Closed Caption icon will cause a pop-up window as seen in the screenshot below.
Click on the Assign a participant to type button indicated with the green arrow.
3. Identify and Assign the Captioner
After clicking the Assign a participant to type button, a window will open to the right with a list of your session participants.
Two buttons will appear as you hover over each name: Mute and More. Find the participant with "Captioner" in their name.
Click on More (outlined in green) to open the participant menu and click Assign to type Closed Caption (see green arrow).
The captioner can now caption the Zoom session in real-time, integrating with the Zoom video screen.
This makes the session accessible for the OAE-registered student, and live captioning will be available for any participant who clicks on Closed Captions [CC].