Skip to content Skip to navigation

Registering with the OAE

Identifying as a student with a disability begins the interactive process of requesting and receiving accommodations within Stanford University programs and services.

To initiate this process, register with the Office of Accessible Education, and determine your eligibility for accommodations, please follow these steps as early as possible. 

Please note:  The term "accommodations" is used throughout this website to include not only disability-related accommodations, but also disability-related services and/or auxiliary aids.

Documentation and Accommodation Decisions

While physicians and/or other evaluators may submit recommendations regarding accommodations, the Office of Accessible Education (OAE) professional staff who are familiar with the educational environment at Stanford determine the extent to which the recommended accommodations are appropriate in this context.  In short, the evaluator’s recommendations provide helpful information, but are not binding. If, in the judgment of the OAE, there is insufficient diagnostic or clinical information in support of the requested accommodations, students may be asked to submit new and/or additional documentation.

The OAE's Disability Advisers also have discretion to determine what type of professional documentation is necessary, and this may vary depending on the nature and extent of the disability and the accommodation requested.  In the event the OAE feels it is appropriate to obtain a second professional opinion concerning the nature or severity of the disability, the University will bear the cost of obtaining that second opinion not covered by a third party payer.

Appropriate accommodations are determined following an individualized assessment of each request and discussion with one of the OAE's Disability Advisers.  Among the factors considered in determining appropriate accommodations for students are:

  1. The nature of the student's disability;
  2. Accommodations that have worked for that student in the past;
  3. Whether the requested accommodations will allow the student to effectively access and participate in the course or program;
  4. Whether the requested accommodations will alter the essential requirements of the course or program.

The University is not required to alter or modify a course or program to the extent that it changes the fundamental nature of that course or program.  Although most accommodations are decided upon and provided by the OAE, some accommodation decisions are made in collaboration with program/school administrators and relevant faculty.  

Step 1 - Submit Documentation

Submit current documentation of disability from an appropriately licensed professional. Please share the following documentation guidelines with your health care provider so that they may provide you with a report or letter that establishes your eligibility and need for accommodations in the postsecondary educational and/or student housing environments.

Documentation Guidelines

Step 2 - Complete Registration Form

To complete the Registration Form visit OAE | CONNECT. You have the option to upload your documentation with the Registration Form. Alternatively, we also accept documentation by email, fax, postal mail, or in person:

Email: oae-contactus@stanford.edu

Fax: 650-725-5301

Office of Accessible Education
563 Salvatierra Walk
Stanford University
Stanford, CA  94305

Step 3 - Meet with a Disability Adviser

Once your documentation and Registration Form are received, you will be assigned to a Disability Adviser. They will contact you with either further instructions, a request for additional documentation, or a link to arrange for an initial meeting.  

During the initial meeting, the Disability Adviser will lead a self-report interview, review your documentation with you, and discuss barriers to access you have experienced, or will experience, during your time at Stanford University. This meeting will typically conclude with a determination of appropriate accommodations and a review of OAE processes for requesting specific accommodations.  If you are receiving academic accommodations, your Disability Adviser will prepare an accommodation letter for you to share with your instructors.

Once your Disability Adviser has determined your eligibility, you may log in to OAE | CONNECT to submit the appropriate request forms specific to your needs.

Step 4 - Provide Follow-up and Feedback

In using these procedures and forms, it is important to keep in mind the following: we all need to work together so that the quality of accommodations meets your disability-related needs.  This is a shared responsibility between each student and the OAE.  Please start the process early, and let us know immediately about any delays or oversights in the provision of accommodations.