OAE Undergraduate Housing Assignments Process

R&DE Student Housing uses an assignments process to assign housing to undergraduate students. You are assigned according to (1) your seniority level and (2) your housing choices.

This process takes place each spring for assignments during Summer Quarter and the following academic year.

The OAE and R&DE Student Housing use a parallel process to assign housing to undergraduate students who need disability housing accommodations for themselves. Students who participate in the OAE Undergraduate Housing Accommodation process do not participate in the regular House and Room Selection process. Housing Assignments (HA) will manually assign you to a placement according to (1) OAE approved disability-related accommodations, (2) your seniority level, and (3) your housing choices.

1. Be registered with the OAE
2. Have disability documentation on file that meets our guidelines
3. Submit an OAE Undergraduate Housing Accommodation Request Form (HARF) in OAE | CONNECT by the OAE Undergraduate HARF deadline
4. Submit an undergraduate housing application via the MyHousing portal by the R&DE deadline.

The OAE Undergraduate HARF deadline changes annually. This year's deadline is published in the timeline above.

After the published OAE Undergraduate Accommodation deadline, all disability-related housing accommodation requests are reviewed by the OAE on a rolling basis and implemented by Student Housing as space becomes available. 

The Office of Accessible Education does not mandate specific building or room assignments. We can only describe what a space must look like and Housing may then assign you to any space on campus that meets your disability-related needs. We recommend ranking your desired placement highest on your MyHousing portal application so that Housing Assignments has this preference in mind when reviewing your housing application. 

The Office of Accessible Education can only consider accommodations as they relate to standard required aspects of the housing environment. For example, students are required to sleep within their dorms, so we can consider accommodations relating to their sleeping space.

Stanford has multiple recreation centers and fitness centers throughout campus that students are encouraged to utilize as part of their disability management as needed. While our office understands that students may have a preference for doing exercises in their own room/building rather than the gyms on campus, our office is not allowed to consider preference and can only approve an accommodation when there is a disability-related need. If students believe they have a disability-related reason that they are incapable of doing specific disability-mandated exercise or activities within the on-campus recreation centers or fitness centers, they can reach out to their Disability Adviser. 

Your Disability Adviser at the OAE will send a notice of your approved housing accommodations via email by the end of March. Any questions, concerns, or appeals for reconsideration should be articulated right away. 

In order to ensure that facilities modifications, specific room configurations, and other disability-related needs are met, the OAE Undergraduate Accommodation assignments are determined ahead of the standard housing assignments process.

Yes! If your pre-assignment application is accepted and your medical needs can be accommodated in your chosen residence, Housing Assignments and the OAE will collaborate to facilitate your outlined accommodations for that residence. If you cannot be accommodated in that particular residence, you may receive a notification informing you that your housing accommodations can only be met in a residence outside of your pre-assigned residence. 

You can learn more about the pre-assignment deadlines and general information here. It is important to keep in mind that pre-assignment is a singular process, and does not allow group assignments. As part of pre-assigning, students agree to take on a substantial role in the community, including leading events, facilitating workshops, etc. They must apply for pre-assigned positions and be selected by that house leadership. Each house has its own set of requirements, which you must agree to fulfill in order to pre-assign.

The Office of Accessible Education does not mandate specific building or room assignments. We can only describe what a space must look like and Housing may then assign you to any space on campus that meets your disability-related needs. We recommend ranking your current placement highest on your MyHousing portal application so that Housing Assignments has this preference in mind when reviewing your housing application. 

If you have a disability-related reason that you believe you are wholly incapable of moving out of your current housing assignment (ex. currently recovering from open heart surgery), please reach out to your Disability Adviser.

In order to submit a Housing Accommodations Request Form (HARF), students are required to agree to live anywhere on campus that meets their disability-related needs. It is not possible to move forward with the OAE HARF process without agreeing to these terms. 

Students can only refuse an OAE HARF assignment by waiving their HARF. By waiving your HARF, you are informing the university that your approved accommodations are preferences rather than disability-related needs. After waiving a HARF, students cannot request housing accommodations again without submitting medical documentation that explains what has changed about the student’s disability-related needs since they last informed the university that these accommodations are preferences.

• Current Undergraduates applying for couples or family housing should use the Graduate Housing Accommodations Request Form (GR HARF) when it goes online.
• If you are a senior co-term entering your fifth year of Housing, you should apply for graduate student housing by participating in the Graduate Housing Lottery.

All incoming frosh or transfer students who need disability-related housing accommodations on campus should not submit a HARF during the OAE Undergraduate Accommodations timeline. Incoming and transfer students have a separate process which will be detailed further by Approaching Stanford at a later date. In the meantime, students are welcome to register with the OAE.