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OAE Expectations & Responsibilities

Expectations

Documentation

The OAE must receive professional documentation of a student’s disability in a timely manner prior to services being initiated.

Accommodations

  • Students and faculty should work cooperatively with OAE to facilitate academic accommodations.
  • The OAE does not grant retroactive nor unreasonable accommodations, modifications, and/or auxiliary aids and services.  For example, accommodations cannot impose undue hardship to, or fundamentally alter, a program or activity of the University. 

Responsibilities

Documentation

  • Collect, evaluate, and securely house professional documentation of disability and determine eligibility for accommodations.

Confidentiality

  • Respect and maintain a student’s privacy about disability information and accommodations.
  • Meet with the student privately in an accessible location to discuss disability-related needs.

Accommodations

  • Assure that qualified students with disabilities have equal access to University programs and services.
  • Along with the student, take a leading role in arranging and providing accommodations in a timely manner.
  • Provide appropriate academic accommodations in collaboration with the instructor and the student.
  • Provide print materials in accessible format once the faculty member and student identify the material to be converted.
  • Recruit and hire appropriate service providers for academic accommodations including, but not limited to: laboratory or library assistants, live readers or scribes, interpreters, and stenocaptioners.
  • Assist faculty to facilitate accommodations (such as obtaining captioned media).

Technology

  • Provide assistive technology applications, equipment, and training resources based on the OAE assessments of the student's need.

Note:  Faculty and staff may receive assistive technology services provided by the OAE with a referral from the ADA/504 Compliance Officer (Phone, 723-0755; TTY, 723-1216).

Policy/Procedures

  • Maintain the academic and conduct standards of the University.
  • Develop written policies/procedures to meet the University’s responsibilities to students with disabilities.
  • Disseminate information about needs and rights of students with disabilities to the campus community.

Communication

  • Communicate policies/procedures clearly to the student and the faculty.
  • Consult and/or provide training assistance to campus constituents.

Advocacy

  • Advocate responsibly the needs of students with disabilities to the campus community.  Assist students in developing skills to become self-advocates.